Street Eatz Festival Vendor Agreement
Welcome to the Street Eatz Festival
We're thrilled to have you join us as a vendor at our vibrant event in Conroe, TX! This document outlines our shared commitments and expectations to ensure a successful and unforgettable experience for you, the participants, and all our attendees..
Event Overview
The Street Eatz Festival, hosted at Candy Cane Park, is honestly the soul of a community. There's something incredibly special about coming together over a shared love of food—it's like a big family reunion where everyone's invited. The energy, the aromas wafting through the air, the laughter of kids running around—it's pure magic.
Vendor Participation
Street Eatz Festival Vendors and Sponsors Facebook Group: ALL vendors are required to join the Street Eatz Vendors and Sponsors Facebook group. This is where vendors will find all information concerning events, layouts, load-ins, and permit information. Vendors will also find all information about event-specific rules in the Facebook group. Joining the group is mandatory.
Space Allocation: Upon selection, we will allocate a specific area tailored to accommodate your setup needs, ensuring you have the necessary space to engage effectively with festivalgoers. Vendors are responsible for supplying any required utilities, including power and water, as well as all equipment necessary for their operation.
Pricing Transparency: All food prices must be clearly posted and visible to customers. Any vendor caught "price gouging" or changing prices for different customers will be asked to leave immediately without warning or refund.
Approved Merchandise: Vendors must submit a full list of items or merchandise to be sold at each event. Once your menu or products have been approved, you may not sell any additional items. This helps eliminate the oversaturation of similar items. Vendors caught selling "unapproved" items will be asked to leave the event.
Alcohol Sales: No vendor is permitted to sell alcohol at an event without prior approval from Street Eatz committee If a vendor is found selling adult beverages Street Eatz will contact local authorities and eject the vendor from the event. There will be no refund or exchange for the transfer of the booking fee.
Compliance and Termination: Any vendor that violates these agreements will be asked to leave immediately and will be barred from all future Street Eatzs events. No refunds will be issued.
Silent Generators and Canopy Tents: All food trucks and vendors must use a silent generator with a noise level of 70db or below. Vendors must also use straight-leg, Fire Rated canopy tents.
Hygiene and Cleanliness: Vendor spaces must remain clean throughout the event. Food prep areas, food prep items, vendor waste, and similar items must be hidden from the general public.
Vehicle Access: Vendors are not allowed to pull their personal vehicles onto the event grounds until all customers have left the event area. Food trucks, food trailers, or any vehicle will not be permitted on festival grounds until ALL customers have vacated the event grounds.
Photography, Videography, and Intellectual Property Usage:
By participating in the Street Eatz Festival, the Vendor grants Street Eatz and HTX Visuals and its representatives permission to photograph, video record, or otherwise capture images of the Vendor’s booth, property, and activities during the event.
The Vendor further agrees that Street Eatz and HTX Visuals has the right to use such images, videos, or recordings, as well as any logos, trademarks, or other intellectual property provided by the Vendor, for purposes including, but not limited to, advertising, promotion, and marketing of Street Eatz Fesival events, on any platform or medium, including social media, websites, print materials, and other forms of media.
The Vendor acknowledges and agrees that:
Ownership: All photos, videos, and other media captured by Street Eatz and HTX Visuals become the property of Street Eatz and HTX Visuals.
No Compensation: The Vendor will not be entitled to compensation for the use of images, videos, or intellectual property.
Accuracy: The Vendor guarantees that any logos or materials provided to Street Eatz and HTX Visuals are owned or licensed by the Vendor and that Street Eatz and HTX Visuals' use of such materials will not infringe on any third-party rights.
This permission remains in effect unless otherwise revoked in writing by the Vendor before the event.
By signing this Agreement, the Vendor acknowledges and agrees to the terms outlined in this section.
Financial Commitment:
Participation Fee: Your participation fee secures your designated spot at the festival and contributes to the event's operational costs. This fee varies based on the nature and size of your vendor space and is payable upon acceptance of this agreement. This fee is non-refundable except in the case of a full event cancellation by Street Eatz.
Rescheduling vs. Cancellation
Weather Policy: The festival is designed to proceed regardless of weather conditions. Should a reschedule be necessary, this does not constitute a cancellation. Refunds are only provided if the entire event is canceled by Street Eatz.
Licensing and Permits
Compliance: All vendors must comply with health and safety standards and hold appropriate licenses and permits for their operations. Vendors participating regularly in Street Eatz events should obtain a retail license for each city and/or county where events are held. Proof of health permits or temporary food license applications must be submitted. A copy of the Food Manager License is required. You must comply with city and state sales tax guidelines.
Timing and Scheduling
Setup and Teardown: Timely setup is essential for a seamless event start. Failure to meet the designated load-in schedule will result in the loss of your space and forfeiture of your fee. Any vendor that is late, unless due to a true emergency, will be asked to leave and will not be allowed to participate in the event.
Vendors will be set-up and ready to sell no later than one hour before event open hours. On load-in days, vendors will be required to be on-site at the specified time (in theStreet Eatz Vendors and Sponsors Facebook group). For the most accurate information, please refer to the Street Eatz Vendors and Sponsors Facebook group.
Operational Hours: Vendors must adhere to the event’s operational hours:
Saturday: 10:00 AM - 5:00 PM
Operational Compliance
Inspections: Vendors are subject to inspections each morning by Street Eatz staff to verify compliance with cleanliness, safety protocols, and regulatory requirements. Vendors should clean and organize their space before leaving each day. No food, condiments, or trash should be left out overnight.
Cleanup and Environmental Responsibility
Waste Management: Vendors are expected to leave their area in the same condition as found upon arrival. This includes disposing of all trash and food waste in designated trash receptacles. Cardboard should be broken down and placed in the designated receptacles. A Street Eatz staff member will check your area and must sign off for you to leave the event. Failure to comply will result in removal from participation in future events.
Acknowledgment and Agreement
Text Message Consent: By signing this form, you consent to receive text messages from Street Eatz at 936-647-5132, its affiliates, and agents. This includes SMS and MMS messages to your mobile phone number provided herein for purposes including promotions, special offers, and updates. Message frequency may vary, and standard message and data rates may apply. You can unsubscribe at any time by replying 'STOP' to any message.
Regulatory Compliance: Vendors must comply with all applicable federal, state, and local laws, ordinances, and regulations related to food preparation, handling, and sales. This includes obtaining and displaying any necessary permits or licenses.
Indemnification: Vendors agree to indemnify and hold harmless Street Eatz, its directors, officers, employees, volunteers, and agents from any claims, damages, losses, liability, or expenses, including attorney's fees, arising out of or in connection with the vendor's participation in the festival. Street Eatz or our sponsors, staff, associates, or vendors are not responsible for stolen items.
Agreement to Terms: By signing this agreement, the vendor confirms they have read, understood, and agreed to all terms and conditions outlined in this contract. Failure to comply with these terms may result in removal from the festival and forfeiture of the deposit without refund.
Vendor Fees: In addition to the vendor fee, an invoice will include a 4% processing fee.
ARTISANS, CRAFTERS, and PREPACKAGED FOOD VENDORS:
BEVERAGE VENDORS:
10X15: $250.00
Additional 10X15 Space: $100.00
FOOD TRUCKS, FOOD TRAILER, and RESTAURANT:
10X30: $275.00
Additional 10X10 Space: $100.00
Payment Plans Now Available
