StreetEatz Festival VENDOR GUIDELINES
1. CONFIRMATION & BOOTH ASSIGNMENT: Booth space (No Tent Vendors Allowed) is limited and
vendors are selected on a first-come/first-serve basis. Required: Dimensions of your truck or trailer is required. Please advise what side you serve from. (Drivers or Passenger Side). Acceptance
and booth location are determined by the date application & when full payment and all required documents are received. We will send a payment receipt immediately & a Load-In Information Packet approximately 10-days before the Festival.
2. BOOTH SPACE: No Tents or Tent Vendors Allowed
3. POWER: Only Inverter Style Generators are Allowed
4. SAFETY | All Vendors Must Have UP-TO-Date Fire Extinguishers and Hood Vent Extinguishing Inspections. NO EXCEPTIONS! YOU WILL NOT BE ALLOWED TO OPERATE
5. BEVERAGES: Food Trucks are NOT allowed to sell, sample, or include alcoholic beverages, complimentary or paid.
6. HEALTH PERMIT – If your truck normally operates outside of the City or County of the event, you will need to apply for a temporary health permit for that area. If your normal operations are within the City or County, we will need a copy of your health permit.
7. MENU – Only Approved Items Can Be Sold. ALL PRICES MUST BE LISTED IN PLAIN SITE
8. JURIED FOOD – Pre-approval of food is required.
9. PROPANE / Propane can be used. Tanks must be in a locked caged. No portable tanks allowed on the ground
10. ACCEPTANCE: If accepted for an event, you will be required to submit the $325 vendor entry fee payment within 7 business days of receiving the invoice. If payment is not received within 7 days, your spot will be forfeited.
11. FIRE SAFETY: Propane is allowed. Charcoal / Wood are NOT. All Food Vendors must have
flooring in this venue. You must have a Fire Extinguisher (Rated 2-A, 10-B: C or better or Rated K.
if you cook in oil) with the current inspection sticker. If you cook in oil. You must have a Hood Vent System with a current inspection. The Fire Marshal will inspect the booths.
12. REQUIRED FOOD VENDOR INSURANCE: Failure to submit will cancel your reservation. We require that you have a $1 million per occurrence, $2
million aggregate liability policy IMPORTANT: The COI you submit must name
HLB Foods, LLC and Good Heavens Events as Additional Insured. Contact us for assistance if needed.
13. WASTE DISPOSAL: It is the responsibility of each vendor to keep the booth and the surrounding area clean.
Garbage receptacles and garbage bags will be provided. Double-bag food waste. Used oil &
grey water are vendor's responsibility. Vendors failing to abide by waste guidelines will be banned.
14. EVENT DAY SETUP: Vendors will not set up until fees are paid. Vendor Check-in will begin the morning of the event at 8 a.m. You will be assigned to
load-in times. You will not be able to drive up to your booth, Bring a cart/dolly as you will have to go up a ramp to reach your booth. Vehicles: Not allowed on festival grounds.
Vendors requiring restocking of supplies may re-enter the festival with a dolly. Parking: Surface parking is available in lots close to the festival site. There will be no early load-outs.
Failure to arrive within the time slots assigned will forfeit assigned space and result in the Food Vendor being prohibited from participating in the event and future events. The Festival Management Team is authorized to occupy the same space as it sees fit, without in any way releasing the Exhibitor from any liability hereunder.
ABSOLUTELY NO LATE ARRIVALS !!!!!!
15. FOOD MANAGER: A copy of the Food Manager License is required.
16. PROHIBITED: Vendors may not sell, sample, or include alcoholic beverages, complimentary or paid.
17. SALES TAX: You must comply with city and state sales tax guidelines. The Texas Sales Tax Info Line
is 800-252-5555 Free publication that will answer your questions: Fairs, Festivals, Markets & Shows:
http://comptroller.texas.gov/taxinfo/taxpubs/tx96_211.pdf
18. ONLY ITEMS listed in your vendor application and approved by the festival may be sold.
19. SECURITY: All Street Eatz Festival events will have security. Vendors are solely responsible for the security
of their cash, coupons, equipment, goods, inventory, supplies or any other property.
20. FESTIVAL GUIDELINES will be strictly monitored. If violations occur, two warnings will be issued.
Additional violations will result in removal from the Festival site by Police without refund.
21. SOUND LEVELS: Vendors may not play their own music at this event.
22. ACTS OF GOD: The festival producers, promoters, sponsors, staff/employees, volunteers, etc. are in
no way responsible or liable for personal adversity or acts of God.
23. CANCELLATION: Vendors who cancel 60 or more days before the Festival will receive a full refund.
less credit card fees. Vendors who cancel 59 days or less will pay a $25 fee plus credit card fees.
24. RAIN-OUT POLICY: If a date is canceled due to rain, technical problems or any other act of God
beyond the control of the festival the following shall apply: If a rain date for the Festival is scheduled,
Vendors may set up and the basic booth fee only will be waived. Other fees will still apply.